Apostille in Hong Kong means your document is internationally recognized under the Hague Apostille Convention. The following steps outline how to efficiently complete the process.
- Identify the Document Type:
Determine whether the document is a public document bearing an official signature or a private document requiring notarization. Public documents include birth certificates, marriage certificates, and court orders. Private documents, such as contracts or affidavits, must first be notarized by a Hong Kong notary public.
- Notarization (if applicable):
For private documents, have the document notarized by a licensed Hong Kong notary public. This is a requirement before going to the apostille step.
- Prepare for Submission:
- Original Documents: Have the original document or a certified true copy ready for submission.
- Application Form: Download the application form for an apostille service from the website of the Hong Kong Judiciary or scan and fill it out.
- Fees: The charge is HK$125 per apostille. It would take a fee on value-added services such as delivery by mail.
- Submit the Application:
- In Person: Submission at the Apostille Service Office at the High Court. Appointments via the e-Appointment System will be helpful to you, and save your wait time.
- By Mail: Send the application form, the document, and a cheque that covers the fee to the Apostille Service Office. If you prefer to get the apostilled document through the post, please provide a self-addressed appropriate-sized envelope.
- Collection:
- In Person: Collect the apostilled document after the stipulated time. If the applicant cannot collect it, then he should authorize a person to collect it on his behalf.
- By Mail: If you choose mail return, the apostilled document will be mailed to the address you provided. Allow for any postal delays and make sure that the address is correct.
Important Considerations
- Document Condition: All papers must be in good condition, with stamped and signed credentials. Documents that can’t be read are generally rejected.
- Processing Time: The process for the apostille generally takes a few working days, but maybe longer according to the queue and specific documentary requirements.
- Legalization for Non-Hague Convention Countries: If the country of destination is not a signatory to the Hague Apostille Convention, further consular legalization may be required.
Conclusion
Understanding how to get a document apostilled in Hong Kong is crucial for businesses and individuals requiring internationally recognized document authentication. The process involves several steps, including notarization (if necessary), application submission, and document collection.
To go through this process smoothly and comply with all the legal requirements, professional services are recommended. One IBC provides professional apostille services that will ensure your documents are authenticated correctly for use internationally. Partnering with One IBC guarantees efficiency and accuracy, allowing you to focus on your core business activities.